LP-860: Evidence Locker Index

Abstract

This LP serves as the centralized index for all ESG-related evidence artifacts maintained by Lux Network. It catalogs policies, methodologies, reports, attestations, and audit results that support claims made in LP-800 and related ESG proposals. This is the "credibility engine" that makes our ESG framework auditable and verifiable.

Motivation

ESG claims without accessible evidence are unverifiable. Stakeholders require:

1. Centralized access - One place to find all supporting documentation
2. Version control - Clear audit trails for evolving policies
3. Third-party verification - External attestations for critical claims
4. Completeness tracking - Visibility into documentation gaps

This LP creates the organizational infrastructure that transforms ESG claims into verifiable facts. It is the foundation of trust that enables institutional engagement and regulatory compliance.

Purpose

To be credible to institutional stakeholders (banks, LPs, partners), we must provide:

1. Accessible evidence: Organized, findable documentation
2. Version control: Clear audit trails
3. External verification: Third-party attestations
4. Completeness: All material topics covered

This index serves as the single entry point for all ESG evidence.

Evidence Categories

1. Governance Documents

Policies

Document	Description	Location	Last Updated	Owner
ESG Policy	Master ESG framework	LP-800	2025-12-16	ESG Committee
Standards Alignment Matrix	Mapping to global standards	LP-850	2025-12-16	ESG Committee
Carbon Accounting Policy	Methodology for emissions	LP-801	TBD	Sustainability Lead
Energy Procurement Policy	Green energy requirements	LP-810	TBD	Operations
Anti-Greenwashing Policy	Claims verification process	LP-840	TBD	Communications
Vendor ESG Policy	Third-party requirements	LP-830	TBD	Procurement
Data Protection Policy	Privacy and security	LP-830	TBD	Security
Incident Response Policy	ESG incident handling	LP-830	TBD	ESG Committee

Governance Records

Document	Description	Frequency	Retention
Board Minutes (ESG)	Board-level ESG discussions	Quarterly	7 years
ESG Committee Minutes	Committee decisions	Monthly	7 years
Risk Register	ESG risk tracking	Continuous	Current + 3 years
Decision Log	Major ESG decisions	As needed	Permanent

2. Environmental Evidence

Carbon Accounting

Document	Description	Frequency	Standard
GHG Inventory Report	Scope 1, 2, 3 emissions	Annual	GHG Protocol
Carbon Accounting Methodology	Calculation approach	As updated	LP-801
Emission Factors	Factors used in calculations	Annual	IPCC / EPA
Verification Statement	Third-party verification	Annual	ISO 14064-3

Energy & Operations

Document	Description	Frequency	Source
Validator Energy Report	Network energy consumption	Quarterly	Network data
Renewable Energy Certificates	RECs/GOs	Annual	Certificate registry
Data Center PUE Reports	Power usage effectiveness	Quarterly	Providers
E-Waste Tracking	Hardware lifecycle	Annual	Disposal vendors

Climate Risk

Document	Description	Frequency	Framework
Climate Scenario Analysis	2°C and 4°C scenarios	Annual	TCFD
Physical Risk Assessment	Infrastructure vulnerabilities	Annual	Internal
Transition Risk Assessment	Policy/market risks	Annual	Internal

3. Social Evidence

Community & Stakeholders

Document	Description	Frequency
Developer Grants Report	Grants disbursed, outcomes	Quarterly
Geographic Distribution Report	User distribution data	Quarterly
Community Engagement Summary	Governance participation	Quarterly
Stakeholder Feedback Summary	Survey results	Annual

Security & User Protection

Document	Description	Frequency
Security Audit Reports	Smart contract audits	Per release
Penetration Test Results	Security assessments	Annual
Bug Bounty Summary	Vulnerabilities reported/fixed	Quarterly
Incident Reports	Security incidents	As occurred

4. Governance Evidence

Compliance Records

Document	Description	Frequency	Regulator
Regulatory Filings	License applications, reports	As required	Various
AML/KYC Policy	Compliance procedures	As updated	N/A
Legal Opinion Letters	Regulatory analysis	As needed	External counsel

Decentralization Metrics

Document	Description	Frequency
Nakamoto Coefficient Report	Decentralization measure	Quarterly
Validator Distribution	Geographic and entity distribution	Quarterly
Governance Participation	Voting statistics	Per proposal
LP Approval History	Proposal outcomes	Continuous

5. External Attestations

Audits & Certifications

Type	Provider	Scope	Frequency	Status
Financial Audit	TBD (CPA firm)	Financial statements	Annual	Planned
Carbon Verification	TBD (verifier)	GHG inventory	Annual	Planned
SOC 2 Type II	TBD (auditor)	Security controls	Annual	Target 2025
ISO 27001	TBD (registrar)	InfoSec management	Triennial	Target 2025
ISO 14001	TBD (registrar)	Environmental mgmt	Triennial	Target 2026
Smart Contract Audits	Multiple firms	Contract security	Per release	Active

Third-Party Assessments

Assessment	Provider	Frequency
ESG Rating	MSCI / Sustainalytics	Annual
Climate Rating	CDP	Annual (if applicable)
Security Score	CertiK / similar	Continuous

6. Public Reports

Regular Publications

Report	Description	Frequency	Audience
Annual ESG Report	Comprehensive ESG review	Annual	Public
Quarterly Update	Progress and metrics	Quarterly	Public
Transparency Report	Governance and operations	Annual	Public
Impact Report	Social and environmental impact	Annual	Public

Ad-Hoc Disclosures

Type	Trigger	Timeline
Incident Report	Material ESG incident	72 hours
Correction Notice	Error in prior disclosure	Immediate
Material Change	Significant policy change	30 days

Evidence Standards

Documentation Requirements

All evidence must include:

1. Title and version: Clear identification
2. Date: When created/updated
3. Author/Owner: Responsible party
4. Approval: Who approved (if applicable)
5. Retention period: How long retained
6. Access level: Public, restricted, confidential

Quality Standards

Criterion	Standard
Accuracy	Factually correct, verified
Completeness	All material information included
Consistency	Aligned with other disclosures
Timeliness	Current and up-to-date
Accessibility	Findable and readable
Auditability	Traceable to source data

Verification Hierarchy

Level	Description	Examples
Self-reported	Internal data, no verification	Operational metrics
Internally verified	Internal audit	Policy compliance
Externally reviewed	Third-party limited assurance	ESG report review
Externally audited	Third-party reasonable assurance	Financial audit
Certified	Formal certification	ISO certifications

Evidence Access

Public Evidence

Available at: docs.lux.network/esg/evidence/

• ESG Policy (LP-800)
• Standards Matrix (LP-850)
• Annual ESG Report
• Quarterly Updates
• Audit summaries (redacted)

Restricted Evidence

Available to: Partners, auditors, regulators (under NDA)

• Detailed audit reports
• Internal risk assessments
• Vendor contracts
• Security assessments

Confidential Evidence

Available to: Board, executives, regulators (legal requirement)

• Board minutes
• Legal opinions
• Incident investigation reports
• Personnel records

Evidence Lifecycle

Creation

1. Document created per template
2. Owner reviews for completeness
3. Peer review (if required)
4. Approval by designated authority
5. Filed in evidence repository

Maintenance

1. Scheduled review per retention schedule
2. Update if material changes
3. Version control applied
4. Superseded versions archived

Retirement

1. Retention period expires
2. Review for permanent retention
3. Secure destruction (if applicable)
4. Removal from active index

Integration with Standards

This Evidence Locker supports compliance with:

Standard	Evidence Required	Coverage
GRI	Management approach, metrics	Full
SASB	Industry-specific metrics	Full
TCFD	Governance, strategy, risk, metrics	Full
CDP	Climate questionnaire responses	Partial
SOC 2	Trust service criteria evidence	Planned
ISO 27001	ISMS documentation	Planned

Audit Trail

Request Process

External parties may request evidence via:

1. Standard requests: [email protected]
2. Audit requests: Through designated audit portal
3. Regulatory requests: Legal department coordination

Access Logging

All evidence access is logged:

• Who accessed
• What was accessed
• When accessed
• Purpose stated

Related LPs

• LP-800: ESG Principles and Commitments
• LP-801: Carbon Accounting Methodology
• LP-810: Green Compute & Energy Procurement
• LP-820: Network Energy Transparency
• LP-830: ESG Risk Management
• LP-840: Impact Disclosure & Anti-Greenwashing Policy
• LP-850: ESG Standards Alignment Matrix

Changelog

Version	Date	Changes
1.0	2025-12-16	Initial draft

Copyright

Copyright and related rights waived via CC0.